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Make Meetings More Productive

Modernize Your Conference Room Systems

Make Meetings More Productive

Many employees hate meetings.  They see them as often running too long, wasting time, and not accomplishing anything.  The truth, of course, is that meetings are necessary to foster good communication, share ideas, move projects forward, and a host of other reasons. 

Technology has had a significant role to play in how a company collaborates.  With today’s computers and software, it’s effortless to share ideas with coworkers from your desk – or even the local Peet’s coffee – with audio, video, and document sharing. So, when team members do get into a conference room, the technology you use should help to streamline the efficiency of your meeting.  Sometimes, however, the conference room doesn’t add much more than a table, chairs, a phone, and a screen for plugging in a laptop for presentation slides. 

Technology can help. If you haven’t looked at the latest in conference room systems, you may be missing out on some ways to make your teams actually look forward to meetings.  Read on for a few ideas on how to make your Menlo Park meeting spaces more productive.


SEE ALSO: Lighting Schedules With Lutron [Video]


Audio/Video Systems

Have you witnessed a Macintosh laptop user looking for a way to connect to a projector or screen in a conference room?  Sometimes the provided cable isn’t the right one.  Or someone wants to share information from a tablet.

You can upgrade to a system that offers a simple way to connect a device, wired or wirelessly.  Moreover, you can optimize your daily processes with a conference room automation system that provides one-button control to dim lights, turn on a projector or screen to the right input, and even enable a microphone for pushing audio through speakers so everyone can hear.

Do you need video and audio conferencing? You may want to check into the latest camera and microphone systems for your meeting spaces. Distributed microphones and microphone arrays can enable everyone in your room to be heard on an audio or video call. The latest camera systems can easily connect with laptops and integrate with collaboration applications like Skype, Zoom, GoToMeeting, and Slack, enabling user-friendly ways to extend these applications to the conference room setting. 


Lighting Control

Lighting control can offer many benefits in your conference rooms.  Sensors can be employed to detect room occupancy and turn off lights when not in use.  With LED lighting, some systems can control the white light, going from cooler to warmer tones, which can aid in employee comfort and alertness. Of course, lighting control can also automate lights to set the ideal intensity for presentations and time of day. 


Climate Control

Some studies suggest that keeping meeting rooms set at a lower temperature can aid in avoiding long meetings, the truth is that an uncomfortable temperature in a meeting room will have people distracted by the environment and not the work at hand.  You can keep centralized control over climate in a building with automation but still enable staff to adjust the temperature for comfort.  If you employ motorized shades with an automation system in a windowed room, you can add another comfort factor in limiting streaming sunlight or in opening up to a pleasant view and natural light.


Are you ready to modernize your meeting spaces?  Give us a call at (925) 525-6105 or reach out to us here.